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Enterprise Content Management (ECM) is the technologies
used to Capture, Manage, Store, Preserve, and Deliver
content and documents related to organizational processes.
ECM especially concerns content imported into or generated
from within an organization in the course of its operation,
and includes the control of access to this content from
outside of the organization's processes.
ECM systems are designed to manage both structured and
unstructured content, so that an organization, such
as a business or governmental agency, can more effectively
meet business goals, serve its customers (as a competitive
advantage, or to improve responsiveness), and protect
itself (against non-compliance, law-suits, un co-ordinated
departments or turnover within the organization).
Recent trends in business and government indicate that
ECM is becoming a core investment for organizations
of all sizes, more immediately tied to organizational
goals than in the past: increasingly more central to
what an enterprise does, and how it accomplishes its
mission.
This new term is intended to completely encompass the
legacy problem domains that have traditionally been
addressed by records management and document management.
It also includes all of the additional problems involved
in converting to and from digital content, to and from
the traditional media of those problem domains (such
as physical and computerized filing and retrieval systems,
often involving paper and microforms). Finally ECM is
a new problem domain in its own right, as it has employed
the technologies and strategies of (digital) content
management to address business process issues, such
as records and auditing, knowledge sharing, personalization
and standardization of content, and so on.
New product suites have arisen from the combination
of capture, search and networking capabilities with
technologies of the content management field, which
have traditionally addressed digital archiving, document
management and workflow. Generally speaking, this is
when content management becomes enterprise content management.
Thus, the term enterprise content management refers
to solutions that concentrate on providing in-house
information, usually using internet technologies. Thesolutions
tend to provide intranet services to employees (B2E),
but also include enterprise portals for "business
to business" (B2B), "business to government"
(B2G), or "government to business" (G2B),
etc. This category includes most of the former document
management groupware and workflow solutions that have
not yet fully converted their architecture, but provide
a web interface to their applications. Digital Asset
Management (DAM) is as well a form of ECM that is concerned
with content stored using digital electronic technology.
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